The City has maintenance programs to preserve the service life of infrastructure assets. The largest program is the Roadway Maintenance, Roadway Drainage Pipe, Guardrail, and Concrete Repair Program. Other maintenance programs include Citywide Traffic Signal System Maintenance, Bridge Maintenance, and Capital Project Maintenance.
The road maintenance costs per major work items are summarized below. For each work item, the total expenditure for the past three years and through the second quarter of 2024 is provided. A drawdown chart is also presented for these road maintenance activities. The chart shows the annual allocation in blue, along with the actual and projected monthly expenditures in red, and cumulative balance for the program in green. As the year progresses, the program balance decreases as activities are completed, representing the drawdown. The program plans work and associated expenditures annually to maximize use of available funds.
Detailed reports of asset and material quantities are also provided. Appendix B contains the completed on-call ADA replacement items and a summary of contracts active in the second quarter of 2024.
Costs per major work items for the Citywide Traffic Signal System Maintenance, Bridge Maintenance, and Capital Project Maintenance programs are also summarized.
Material Placed in 2024 for Roadway and Sidewalk Maintenance
Crack Seal –2.5 times as heavy as the Space Shuttle, or 418,025 pounds
Sidewalk – 30 Tennis Court, or 76,645 square feet.
Curb and Gutter – 1.2 times the height of Pikes Peak, or 16,846 linear feet
Program Spend and Completion Status
| Program | 2021 | 2022 | 2023 | 20241 | Totals |
|---|---|---|---|---|---|
| Chipseal | $1,536,037 | $1,655,736 | $1,478,418 | $- | $4,670,191 |
| Crackseal | $1,384,807 | $2,155,236 | $1,443,562 | $863,390 | $5,846,995 |
| Digout/Patching | $2,384,430 | $719,884 | $534,522 | $354,899 | $3,993,735 |
| Slurry Seal | $- | $- | $1,310,984 | $698,366 | $2,009,350 |
| Overlay | $885,130 | $3,752,784 | $- | $- | $4,637,914 |
| Pavement Assessment | $48,234 | $- | $- | $- | $48,234 |
| Pre-overlay Pipe | $1,758,851 | 1,368,240 | $1,549,926 | $80,901 | $4,757,918 |
| Guardrail | $124,797 | $123,701 | $100,738 | $146,451 | $495,687 |
| Pre-overlay Concrete | $- | $- | $- | $- | $- |
| ADA/On-call | $9,421,215 | $11,000,034 | $9,236,531 | $3,433,651 | $33,091,431 |
| Independent ADA Ramp Assessment | $45,105 | $41,592 | $44,241 | $33,449 | $164,387 |
| Cost Share Program | $76,855 | $128,446 | $88,444 | $28,955 | $322,701 |
| Sidewalk Vertical Displacement Mitigation Program | $174,140 | $174,977 | $188,344 | $175,000 | $712,461 |
| Truncated Domes Program | $144,976 | $150,000 | $56,522 | $- | $451,498 |
| Program Support | $1,088,823 | $1,133,875 | $659,615 | $317,230 | $3,199,542 |
| Other | $14,457 | $639,864 | $4,433,209 | $1,880,760 | $6,968,291 |
| In-House Maintenance Program | $5,287,555 | $4,918,770 | $5,142,038 | $1,571,264 | $16,919,628 |
| Total Spend/Encumbered | $24,375,412 | $27,963,139 | $26,367,096 | $9,584,317 | $88,289,964 |
| Budget | $27,291,453 | ||||
| % Spent/Encumbered | 72% | 80% | 106% | 35% | |
| Percent of Program | |||||
| Chipseal % of Program | 6% | 6% | 6% | 0% | 5% |
| Crackseal % of Program | 6% | 8% | 5% | 3% | 7% |
| Digout/Patching % of Program | 10% | 3% | 2% | 1% | 5% |
| Slurry Seal | 0% | 0% | 5% | 3% | 2% |
| Overlay % of Program | 4% | 13% | 0% | 0% | 5% |
| Pavement Assessment % of Program | 0% | 0% | 0% | 0% | 0% |
| Pre-overlay Pipe % of Program | 7% | 5% | 6% | 0% | 5% |
| Guardrail % of Program | 1% | 0% | 0% | 1% | 1% |
| Pre-overlay Concrete % of Program | 0% | 0% | 0% | 0% | 0% |
| ADA/On-call % of Program | 39% | 39% | 35% | 13% | 37% |
| Independent ADA Ramp Assessment % of Program | 0% | 0% | 0% | 0% | 0% |
| Cost Share Program % of Program | 0% | 0% | 0% | 0% | 0% |
| Sidewalk Vertical Displacement Mitigation % of Program | 1% | 1% | 1% | 1% | 1% |
| Truncated Domes Program % of Program | 1% | 1% | 1% | 0% | 1% |
| Program Support % of Program | 4% | 4% | 3% | 1% | 4% |
| Other % of Program | 0% | 2% | 17% | 7% | 8% |
| In-House Maintenance Program % of Program | 22% | 18% | 20% | 6% | 19% |
- 2024 Budget includes $22,159,895 budget allocation, $5,131,558 from 1st 2024 budget amendment.
Projects Completed in Q2 2024 and Continuing Efforts
Other Line Item Breakdown:
- Right of Way (ROW) structure improvements Rustic Hills Phase 2 Project
- In-House program supports:
- Potholes Minor Paving
- In-house crackseal program In-House concrete work
Upcoming projects/activities:
- Structures in the right-of-way is in progress. Rustic Hills – Phase 2 is in progress.
Drawdown
The chart shows the annual allocation in blue, the actual and projected monthly expenditures in red, and the cumulative balance for the program in white. As the year progresses, the program balance decreases as activities are completed, representing the drawdown. The program plans work and associated expenditures annually to maximize use of available funds; however, a small percentage of the annual allocation is typically carried into the next year and is applied to ongoing maintenance activities.
Amounts in the drawdown are estimates rounded to the nearest $10,00.
| Month | Allocation | Expenditures | Cumulative Balance |
|---|---|---|---|
| January 2020 | $18,830,000 | $23,770,000 | |
| February 2020 | $590,000 | $23,100,000 | |
| March 2020 | $930,000 | $22,010,000 | |
| April 2020 | $1,850,000 | $20,080,000 | |
| May 2020 | $1,510,000 | $18,330,000 | |
| June 2020 | $510,000 | $17,830,000 | |
| July 2020 | $2,600,000 | $14,980,000 | |
| August 2020 | $2,430,000 | $14,810,000 | |
| September 2020 | $1,260,000 | $13,310,000 | |
| October 2020 | $3,100,000 | $10,050,000 | |
| November 2020 | $1,100,000 | $8,790,000 | |
| December 2020 | $4,860,000 | $3,690,000 | |
| January 2021 | $18,750,000 | $22,680,000 | |
| February 2021 | $590,000 | $21,930,000 | |
| March 2021 | $760,000 | $21,000,000 | |
| April 2021 | $1,260,000 | $19,580,000 | |
| May 2021 | $2,100,000 | $17,240,000 | |
| June 2021 | $3,690,000 | $1,680,000 | $19,160,000 |
| July 2021 | $1,430,000 | $17,770,000 | |
| August 2021 | $1,180,000 | $16,240,000 | |
| September 2021 | $4,190,000 | $1,680,000 | $18,750,000 |
| October 2021 | $4,610,000 | $13,980,000 | |
| November 2021 | $2,430,000 | $11,470,000 | |
| December 2021 | $2,850,000 | $8,460,000 | |
| January 2022 | $23,010,000 | $1,760,000 | $29,790,000 |
| February 2022 | $1,100,000 | $28,530,000 | |
| March 2022 | $590,000 | $27,780,000 | |
| April 2022 | $1,680,000 | $25,860,000 | |
| May 2022 | $2,350,000 | $23,260,000 | |
| June 2022 | $3,100,000 | $23,120,000 | |
| July 2022 | $1,760,000 | $21,090,000 | |
| August 2022 | ($1,250,000) | $510,000 | $19,160,000 |
| September 2022 | $4,690,000 | $14,400,000 | |
| October 2022 | $2,520,000 | $11,720,000 | |
| November 2022 | $2,850,000 | $8,710,000 | |
| December 2022 | $3,020,000 | $5,610,000 | |
| January 2023 | $23,010,000 | $1,930,000 | $26,530,000 |
| February 2023 | $340,000 | $26,190,000 | |
| March 2023 | $930,000 | $25,190,000 | |
| April 2023 | $1,350,000 | $23,600,000 | |
| May 2023 | $1,430,000 | $22,010,000 | |
| June 2023 | $3,100,000 | $18,970,000 | |
| July 2023 | $2,020,000 | $18,500,000 | |
| August 2023 | $3,270,000 | $15,070,000 | |
| September 2023 | $2,020,000 | $12,890,000 | |
| October 2023 | $3,770,000 | $8,960,000 | |
| November 2023 | $4,020,000 | $4,780,000 | |
| December 2023 | $2,270,000 | $2,270,000 | |
| January 2024 | $22,010,000 | $430,000 | $23,850,000 |
| February 2024 | $840,000 | $22,850,000 | |
| March 2024 | $590,000 | $22,090,000 | |
| April 2024 | $2,020,000 | $20,000,000 | |
| May 2024 | $1,930,000 | $17,910,000 | |
| June 2024 | $1,350,000 | $16,420,000 |
| Program | 2019 | 2020 | 2021 | 2022 | 2023 | 2024 | Totals |
|---|---|---|---|---|---|---|---|
| Slurry Seal | |||||||
| Area Covered (Square Yards) | – | – | – | – | 399,221 | 203,013 | 602,234 |
| Lane Miles Improved | – | – | – | – | 62 | 31 | 93 |
| Asphalt | |||||||
| Tons Placed | 13,317 | 13,288 | – | 18,879 | – | 45,484 | |
| Lane Miles Improved | – | – | – | 18 | – | 18 | |
| Chip Seal | |||||||
| Area Covered (Square Yards) | – | 745,557 | 458,865 | 418,414 | 351,708 | – | 1,974,545 |
| Lane Miles Improved | – | 115 | 71 | 65 | 55 | – | 306 |
| Crack Seal | |||||||
| Material Placed (Pounds) | – | 995,050 | 934,785 | 1,343,969 | 719,707 | 418,025 | 4,411,536 |
| Digout and Wide Crack Mitigation | |||||||
| Tons Placed | – | 1,855 | 5,891 | 2,009 | 1,208 | 760 | 11,722 |
| On Call and ADA | |||||||
| Curb and Gutter (Linear feet) | 22,157 | 36,955 | 60,036 | 67,095 | 52,873 | 16,777 | 255,892 |
| Installed Sidewalk (Square feet) | 87,362 | 178,660 | 273,328 | 290,584 | 186,313 | 76,414 | 1,092,660 |
| New Pedestrian Ramps (Each) | 145 | 223 | 265 | 125 | 19 | 102 | 879 |
| Retrofitted Pedestrian Ramps (Each) | 186 | 172 | 166 | 126 | 43 | 40 | 733 |
| Cross pans (Each) | 40 | 54 | 85 | 61 | 10 | 28 | 278 |
| Cost Share Program | |||||||
| Curb and Gutter (Linear feet) | 1,596 | 1,074 | 927 | 888 | 22 | 69 | 4,576 |
| Installed Sidewalk (Square feet) | 6,702 | 11,255 | 7,309 | 9,786 | 834 | 2,231 | 38,117 |
| Sidewalk Vertical Displacement Mitigation Program | |||||||
| Number of Cuts | 2,154 | 3,345 | 3,589 | 2,986 | 2,022 | 2,032 | 16,128 |
| Pre-Overlay Pipe | |||||||
| Pipe Lines (Linear Feet) | – | 584 | 4,107 | 964 | 3,238 | – | 8,893 |
| Guardrail | |||||||
| Projects Completed | 19 | 15 | 18 | 13 | 15 | 12 | 92 |