To:
- Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
- Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)
From: City of Colorado Springs – Mike Chaves, PE, Project Manager
CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director
Date: October 2, 2024
CONTRACT
Project: Black Forest Road Widening – Construction Management Services
Contract Amount: PPRTA: $103,780.00, Other: $0.00
Type: (Choose all that apply)
- ☒ Capital
- ☐ Maintenance
- ☐ Transit
- ☒ Consultant
- ☐ Equipment
- ☐ Construction
- ☐ Materials
- ☐ Personnel
- ☐ Other (description):
Project Description: The PPRTA II ballot identified an “A List” project to widen Black Forest Road to a four lane Principal Arterial cross-section from Woodmen Road to Research Parkway, including a new bridge over Cottonwood Creek. The existing and proposed development in the City and the County require more capacity on Black Forest Road than the current two-lane section provides.
In October 2021, the City released a Request for Proposal for construction management and inspection services. Five proposals were received, and Basis Partners was selected. The PPRTA Board approved a consultant contract with Basis Partners for $2,172,375 on January 12, 2022. The contract duration was set for 24 months. Construction began in April 2022 and was expected to be completed August 2024.
Change Order 1 to extend Basis Partners construction management contract until September 2024 was approved by the PPRTA Board on April 10, 2024, for $458,960.00.
The current construction schedule has construction completed by December 2024, with project closeout finished by May 2025. This change order will extend Basis Partners construction management contract until May 2025 to complete project closeout.
The City requests the PPRTA Board approve this change order with Basis Partners for $103,780.00.
VENDOR INFORMATION
Vendor: Basis Partners
Contract No.: T010645
Contract Term (start/end dates) / Duration: January 12, 2022 to May 31, 2025
FINANCIAL INFORMATION
| Budget Category | Project Category | Contract Amount | Funds Available | 2024/25 Budget Amount | Budget Code |
|---|---|---|---|---|---|
| Black Forest Rd Widening | ☒ Capital ☐ Maintenance ☐ Transit | $103,780.00 | $311,089.65 | $0.00 | 03-200-5030007 |
| Comments: | |||||
AWARD PROCESS
- ☐ IFB (Invitation for Bid)
- ☒ RFP (Request for Proposal)
- ☐ Sole Source
- ☐ Other
Comments: In October 2021, 5 proposals were received, and Basis Partners was selected.
Attachments:
- ☒ Location Map
- ☐ Award Process Document
- ☐ Final Design Scope and Fee
The map shows the project boundaries of the Black Forest Road widening project, with a red oval stretching over Black Forest Road from Research Parkway on the north, or top, portion of the oval and East Woodmen Road on the south, or bottom, portion of the oval.