To:
- Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
- Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)
From: City of Colorado Springs – Todd Frisbie, PE, PTOE, Traffic Engineer
CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director
Date: October 2, 2024
CONTRACT
Project: Edge Lit Traffic Control Signs
Contract Amount: PPRTA: $200,000.00, Other: $0.00
Type: (Choose all that apply)
- ☒ Capital
- ☒ Maintenance
- ☐ Transit
- ☐ Consultant
- ☐ Equipment
- ☐ Construction
- ☐ Materials
- ☐ Personnel
- ☐ Other (description):
Project Description: The City went through a Request for Proposal process to request bids to supply edge lit traffic control signs. The City received seven proposals, and three suppliers were selected. The initial contract is for one year and the City has the option to renew these contracts for up to four additional years. Purchase orders will be issued under these contracts in a value not to exceed the current year’s budgeted funds.
The general scope of services is to provide the City with radar speed signs and flashing sign systems that consist of LED rings that field retrofit onto any new or existing sign. Material provided shall be in accordance with current City standards. Materials provided under this contract shall be provided throughout the 2025 calendar year.
Equipment provided is an effective traffic calming and safety enhancement solution.
The City requests the PPRTA Board approve contract with a not to exceed amount of $200,000.
VENDOR INFORMATION
Vendor: Traffic Signal Controls
Contract No.: T-12085
Contract Term (start/end dates) / Duration: Notice to Proceed to December 31, 2025
FINANCIAL INFORMATION
| Budget Category | Project Category | Contract Amount | Funds Available | 2024/25 Budget Amount | Budget Code |
|---|---|---|---|---|---|
| Traffic Supplies | ☒Capital ☒Maintenance ☐Transit | $200,000.00 | $200,000.00 | $200,000.00 | 03-20-5030047 03-30-5208300 |
| Comments: Purchase Speed Radar Signs and LED Edge Lit Sign Ring Systems. Materials for capital and maintenance projects. | |||||
AWARD PROCESS
- ☐ IFB (Invitation for Bid)
- ☒ RFP (Request for Proposal)
- ☐ Sole Source
- ☐ Other
Comments: RFP R24-T076DS was completed in efforts to solicit proposals from vendors for Edge Lit Traffic Control Signs to secure pricing on an annual basis and for Traffic Engineering to purchase on an as needed basis. The RFP allowed for multiple contract awards as not all vendors would necessarily carry every product included in the RFP. AM Signal’s proposal was ranked second out of seven proposals received by an evaluation committee of city staff members based on a criteria of product offerings and compliance with technical specification, price, past performance / relevant experience and overall proposal presentation. The City is awarding a contract for all items AM Signal bid to in their proposal, their pricing is very competitive as AM Signal was below the average price of all seven offerors overall.
Attachments:
- ☐ Location Map
- ☐ Award Process Document
- ☐ Final Design Scope and Fee