To:
- Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
- Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)
From: City of Colorado Springs – Todd Frisbie, PE, PTOE, City Traffic Engineer
CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director
Date: July 3, 2024
CONTRACT
Project: Vision Zero Suite License Renewal and Geocoding of Safety Data
Contract Amount: PPRTA: $39,996, Other: $0.00
Type: (Choose all that apply)
- ☒ Capital
- ☐ Maintenance
- ☐ Transit
- ☐ Consultant
- ☐ Equipment
- ☐ Construction
- ☐ Materials
- ☐☐ Personnel
- ☒ Other (description)
Project Description: Since 2020, the City has utilized Vision Zero Suite to conduct safety analyses of intersections and roadways. Vision Zero Suite uses city roadway and crash databases to analyze crash patterns to determine intersections and roadway segments with a low safety performance. The identification of these locations allows City Traffic Engineering to cost effectively allocate PPRTA funding to address safety issues that will have the greatest impact on reducing crashes within the City.
Vision Zero Suite is a Software as a Service (SAS) product owned and maintained by DiExSys. DiExSys is currently the only authorized distributor able to sell or provide maintenance services of the Vision Zero Suite software. Since 2020, the city has paid a yearly license fee. This fee includes software support and data set updates as new crash data is released by CDOT.
In addition to the yearly license fee, this contract includes funding to use DiExSys to provide coordinates for new crash data, to update the city’s linear referencing system, and to add daily traffic volumes to Vision Zero Suite. Efforts to add coordinates (geocoding) to crash data leads to more accurate analyses of crash problems. Geocoding plus updates to the city’s linear referencing system and the addition of daily traffic volumes enables city staff to conduct quick analyses of crash patterns on city roadways using Vision Zero Suite.
The City requests the PPRTA Board approve this contract with DiExSys for $39,996.00.
VENDOR INFORMATION
Vendor: DiExSys LLC.
Contract No.: TBD
Contract Term (start/end dates) / Duration: NTP to March 31, 2025
FINANCIAL INFORMATION
| Budget Category | Project Category | Task Order Amount | Funds Available | 2024 Budget Amount | Budget Code |
|---|---|---|---|---|---|
| Congestion and Incident Management | ☒ Capital ☐ Maintenance ☐ Transit | $39,996.00 | $1,258,645.22 | $412,000 | 03-20-5030049 |
Comments:
AWARD PROCESS
- ☐ IFB (Invitation for Bid)
- ☐ RFP (Request for Proposal)
- ☒ Sole Source
- ☐ Other
Comments: The City of Colorado Springs purchased a software license for Vision Zero Suite (VZS) in 2020. This software provides a unique safety decision support analysis methodology and a set of tools and technologies for traffic safety analytics and safety management. VZS is the only product on the market encoded with Colorado-specific Safety Performance Functions for Colorado roadway segments and intersections required for data-driven safety management in Colorado. VZS is the only product specific to Colorado Springs as the crash database and the roadway network is specifically tailored to the city. In summary, DiExSys is the only business entity that can update and maintain VZS. Given that since 2020 DiExsys has updated and maintain VZS and have each year the city’s crash database as new data is released by the state, then DiExSys is the logical provider for geocoding services given their familiarity with the city’s roadway network and crash database.
Attachments:
- ☐ Location Map
- ☐ Award Process Document
- ☐ Final Design Scope and Fee