To:
- Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
- Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)
From: City of Colorado Springs – Scott Vinton, Project Manager
CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director
Date: October 2, 2024
CONTRACT
Project: 2024 PPRTA Pedestrian and School and Neighborhood Pedestrian Improvements
Contract Amount: PPRTA: $3,594,855.00, Other: $0.00
Type: (Choose all that apply)
- ☒ Capital
- ☐ Maintenance
- ☐ Transit
- ☐ Consultant
- ☐ Equipment
- ☒ Construction
- ☐ Materials
- ☐ Personnel
- ☐ Other (description)
Project Description: Pedestrian Improvements Citywide and School and Neighborhood Pedestrian Improvements are PPRTA-funded capital programs (referred to as the Sidewalk Infill Program) that install missing sidewalk segments at various locations throughout the City of Colorado Springs.
Work to be done by the contractor shall consist of the installation of sidewalk where there is currently none. Sidewalks sections may vary in length from 10-2,500 linear feet. The City will determine the width and layout of each sidewalk. Each sidewalk installation is unique and may require additional work that may include, but not necessarily be limited to, removal and replacement of sidewalks, street cross pans, pedestrian ramps, curb and gutter, driveways, curb returns, bubblers, patterned concrete, drainage structures, and asphalt patching. This work shall include restoration of all areas disturbed by the construction activities to a condition equal to or better than the pre-construction condition, and the protection or replacement of fencing, retaining walls, landscaping, removal of obstructions, minor utility relocation and/or adjustment, grading, soil scarification, moisture control, backfill & compaction, and plantings. This work shall also include the disposal of surplus or waste materials and necessary traffic control/barricading.
Change Order 7 incorporates funding from On Street Bikeway Improvements, Roadway Safety and Traffic Operations, Citywide Safety and Traffic Operations, and Bridge Maintenance to construct safety improvements and upgrades on Cheyenne Blvd and Cheyenne Road. This work has been coordinated to all take place to support a holistic set of improvements to be completed in advance of the 2C paving scheduled for 2025.
Contract items include the following:
| Contract | Description | Amount |
|---|---|---|
| Original Contract | Installation of sidewalk in 2020 | $953,657.03 |
| Change Order 1 | On-Street Bike funds added for crossing at Meadowridge Trail across Rangewood Dr | $209,477.85 |
| Change Order 2 | Accepts 2021-unit rates and exercises Option Year 1 of contract | $900,000.00 |
| Change Order 3 | Additional funds for work west of Airport Rd and Spring Creek Bridge; Janitell Rd for Pikes Peak Greenway trail detour | $575,000.00 |
| Change Order 4 | Accepts 2022-unit rates and exercises Option Year 2 of contract | $600,000.00 |
| Change Order 5 | Accepts 2023-unit rates and exercises Option Year 3 of contract | $800,000.00 |
| Change Order 6 | Accepts 2024-unit rates and exercises Option Year 4 of contract | $1,000,000.00 |
| Change Order 7 | Incorporates additional funds to complete the traffic safety improvements on Cheyenne Blvd and Cheyenne Rd | $3,594,855.00 |
| Total | $8,632,998.88 |
The City requests the PPRTA Board approve this contract change order with Even-Preisser, Inc for $3,594,855.00.
VENDOR INFORMATION
Vendor: Even-Preisser, Inc
Contract No.: T009905
Contract Term (start/end dates) / Duration: May 2020 – December 31, 2020, with four option years as follows:
Option Year 1: January 1, 2021 – December 31, 2021
Option Year 2: January 1, 2022 – December 31, 2022
Option Year 3: January 1, 2023 – December 31, 2023
Option Year 4: January 1, 2024 – December 31, 2024
FINANCIAL INFORMATION
| Budget Category | Project Category | Contract Amount | Funds Available | 2024 Budget Amount | Budget Code |
|---|---|---|---|---|---|
| Pedestrian Improvements Citywide Ph. I | ☒Capital ☐Maintenance ☐Transit | $30,841 | $30,841 | $687,000 | 03-20-5030046 |
| School and Neighborhood Pedestrian Imps | ☒Capital ☐Maintenance ☐Transit | $29,514 | $29,514 | $ 412,000 | 03-20-5030048 |
| On-Street Bikeway Imps | ☒Capital ☐Maintenance ☐Transit | $500,000 | $1,174,742 | $412,000 | 03-20-5030045 |
| Roadway Safety and Traffic Operations | ☒Capital ☐Maintenance ☐Transit | $500,000 | $3,091,573 | $11,000,000 | 03-20-5030047 |
| Citywide Safety and Traffic Operations | ☐Capital ☒Maintenance ☐Transit | $2,500,000 | $2,907,070 | $1,100,000 | 03-30-5208000 |
| Bridge Maintenance | ☐Capital ☒Maintenance ☐Transit | $34,500 | $3,293,794 | $13,000,000 | 03-30-5205000 |
| Comments: Contractor invoices will be split and billed to separate accounts. | |||||
AWARD PROCESS
- ☐ IFB (Invitation for Bid)
- ☒ RFP (Request for Proposal)
- ☐ Sole Source
- ☐ Other
Comments:
Attachments:
- ☐ Location Map
- ☐ Award Process Document
- ☐ Final Design Scope and Fee