To:

• Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
• Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)

From: City of Colorado Springs – Scott Vinton, Project Manager

CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director

Date: October 2, 2024

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CONTRACT

Project:

• Academy Blvd – Bijou St to Airport Rd (PPRTA Capital Project 03-20-5030002)
• Academy Blvd – Fountain Blvd to Milton E Proby Pkwy (PPRTA Capital Project 03-20-5030003)

Contract Amount: PPRTA: $305,510.00, Other: $68,525.00

Type: (Choose all that apply)

• ☒ Capital
• ☐ Maintenance
• ☐ Transit
• ☒ Consultant
• ☐ Equipment
• ☐ Construction
• ☐ Materials
• ☐ Personnel
• ☐ Other (description)

Project Description: The Academy Boulevard Reconstruction from Bijou Street to Airport Road (north segment) and from Fountain Boulevard to Milton E Proby Parkway (south segment) are PPRTA ‘A’ list projects. Academy Boulevard is a six-lane road with poor pavement quality and deteriorated curb, gutter, and medians requiring replacement. Poor drainage is contributing to pavement decline, so a new storm water system is being designed to alleviate ponding issues. Planned improvements incorporate a 10-foot- wide multi-use path.

The City and PPRTA awarded a contract for design services to AECOM for the Academy Blvd Reconstruction Project following the June 12, 2019, Board meeting in the amount of $1,429,187.00. There have been nine (9) previous modifications to this contract to bring the total amount of the contract to $5,072,670.00.

This change order adds engineering services for the final construction documents for the South Segment of the Academy Blvd project. The primary work categories for this change order include project management, survey, value engineering services, preparation of a revised PS&E package, and engineering support (RFI response, shop drawing and submittal review, site visits, construction meetings, etc.) for the South Segment of the Academy Blvd project.

The City requests the PPRTA Board approve a contract change order for AECOM in the amount of $374,035.00.

Contract	202-3100-CSU	N 03-20-5030002	S 03-20-5030003	Amount
T009337	$0.00	$429,187.00	$1,000,000.00	$1,429,187.00
Change Order 1	$0.00	$0.00	$0.00	$0.00
Change Order 2	$358,895.00	$414,948.75	$1,271,393.25	$2,045,237.00
Change Order 3	$0.00	$278,310.00	$0.00	$278,310.00
Change Order 4	$0.00	$67,740.00	$   53,460.00	$121,200.00
Change Order 5	$0.00	$0.00	$0.00	$0.00
Change Order 6	$0.00	$307,264.00	$623,837.00	$931,101.00
Change Order 7	$0.00	$0.00	$ 19,060.00	$19,060.00
Change Order 8	$0.00	$0.00	$0.00	$0.00
Change Order 9	$0.00	$0.00	$248,575.00	$248,575.00
Change Order 10	$68,525.00	$0.00	$305,510.00	$374,035.00
Total				$5,446,705.00

VENDOR INFORMATION

Vendor: AECOM 
Contract No.: T – 009337, Contract Modification 10 
Contract Term (start/end dates) / Duration: Contract Execution – July 10, 2024 / December 31, 2025

FINANCIAL INFORMATION

Budget Category	Project Category	Change Order Amount	Funds Available	2024 Budget Amount	Budget Code
Academy Blvd – Fountain Blvd to Milton E Proby Pkwy	☒Capital ☐Maintenance ☐Transit	$305,510.00	$25,030,190	$13,300,000	03-20-5030003
CSU South Academy – MPP to Fountain	Other	$68,525.00	$156,729.00	$0.00	202-3100-9310317
Comments:

AWARD PROCESS

• ☐ IFB (Invitation for Bid)
• ☒ RFP (Request for Proposal)
• ☐ Sole Source
• ☐ Other

Comments: RFP issued in 2019, five proposals received.

Contract modification for engineering services during construction of the continuation of the South Segment

Attachments:

• ☒ Location Map
• ☐ Award Process Document
• ☐ Final Design Scope and Fee

This map shows the approximate project area for the Academy Boulevard Reconstruction project. The street map of southeast Colorado Springs shows a red oval around South Academy Boulevard, with the southern or bottom end at Milton E. Proby Parkway, and the northern or top end between East Pikes Peak Avenue and East Platte Avenue.