PPRTA Board Meeting Minutes
Wednesday, June 12th, 2024 – 1:30 p.m.
Pikes Peak Area Council of Governments – Zoom Virtual Meeting

Agenda Item 1: Call to Order/Establish a Quorum

Director Holly Williams called the meeting to order at 1:31 p.m. A roll call was performed, and a quorum was established.

Agenda Item 2: Approval of the Agenda

Director Yolanda Avila moved to approve the agenda, seconded by Director Todd Dixon. The motion carried unanimously.

Agenda Item 3: Public Comment Period for Items Not on the Agenda

There were none.

Agenda Item 4: Approval of the Minutes from the May 8, 2024 Meeting

Director Todd Dixon moved to approve the minutes as presented, seconded by Director Randy Helms. The motion carried unanimously.

Agenda Item 5: Presentation of the FY 2023 Audit

Presented by Kyle Logan, owner Logan & Associates, who stated this was a “Clean” Audit.

Director Longinos Gonzalez moved to approve the audit as presented, seconded by Director Randy Helms. The motion carried unanimously.

Agenda Item 6: Monthly Reports

1. Certificate of Appreciation for CAC Members Ann Esch and Emily Magnuson. Director Yolanda Avila moved to approve the Certificates of Appreciation, seconded by Director Dave Donelson. The motion carried unanimously. Director Holly Williams Presented the Certificate of Appreciation and the PPRTA Hardhat to CAC Member Emily Magnuson. The Certificate and Hardhat for Ann Esch will be delivered to her.
2. Citizen Advisory Committee Monthly Report, Mr. Jim Godfrey presented the Monthly Report. Director Dave Donelson moved to accept the monthly report, seconded by Director John Graham. The motion carried unanimously.

Agenda Item 7: Financial Reports

1. Monthly Report. The financial reports were not available for the meeting but would be sent out as soon as possible.
2. FY 2024 Mid-Year Budget Amendment Presentation and Set Public Hearing. Mr. Rick Sonnenburg presented the Mid-Year Budget for discussion and review. Director Longinos Gonzalez moved to approve setting the public hearing for the Board Meeting at 1:30PM July 10, 2024 at El Paso County’s Centennial Hall. Seconded by Director John Graham. The motion carried unanimously.

Agenda Item 8: 2024 Capital, Maintenance and Public Transportation Contracts

City of Colorado Springs

Mr. Ryan Phipps, City of Colorado Springs, requested a positive recommendation for the following contracts:

1. Classic Consulting Engineers & Surveyors, Tutt Boulevard Extension: Phase 2, Engineering Services, Capital: $15,100.00.
2. HDR Engineering, Inc, UPRR Mainline over Fontanero Bridge Replacement, Engineering Services, Capital: $767,680.60.
3. HDR Engineering, Inc, Fillmore St and Bridge Improvements and Trail Connections, Engineering Services, Capital: $750,000.00 BIP Grant, $750,000.00 PPRTA, $1,500,000.00 Total.
4. Basis Partners, Lake Ave: SH115 & Southgate Intersections Improvements, Engineering Services, Capital: $96,323.50 PPRTA, $866,911.50 HSIP Grant, $963,235.00 Total.
5. Colorado Springs Utilities, Rustic Hills Road Improvements, Utility Construction, Maintenance: $368,462.67.
6. STV Infrastructure, On-Call Project Manager, Project management for transit projects, Transit: $125,000.00 PPRTA, $500,000.00 FTA Grant, $625,000.00 Total.

Director Dave Donelson moved to approve the contracts as presented, seconded by Director Randy Helms. The motion carried unanimously.

Agenda Item 9: Member Governments and Other Reports

1. City of Colorado Springs Transit Services Monthly Update
   This was an information item provided by Ms. Lan Rao
2. City of Colorado Springs – IGAs Between the PPRTA and CDOT and PPRTA and The City of Colorado Springs for Capital Project Grant. Mr. Ryan Phipps presented the information for the Board’s consideration and approval. Director Todd Dixon moved to approve the IGAs as presented, seconded by Director John Graham. The motion carried unanimously.
3. City of Colorado Springs – Powers – North Reimbursement Update.
   This information was provided by Mr. Ryan Phipps.
4. City of Colorado Springs Monthly Change Order & Property Acquisition Report
   This was an information item provided by Mr. Ryan Phipps.
5. El Paso County Monthly Change Order & Property Acquisition Report
   This was an information item provided by Mr. Josh Palmer
6. City of Manitou Springs Proposal for Revenue Allocation Adjustment. Director John Graham moved to Table the Item, seconded by Director Longinos Gonzalez. The motion carried unanimously.
7. Quarterly Reports from Member Governments.
   This was an information item Mr. Rick Sonnenburg.

Agenda Item 10: Administrative Actions and Reports

Compliance with State Technology Accessibility Standards.

1. Director Todd Dixon moved to adopt the resolution, and staff’s recommendations for remediation and/or archiving of content on the website, seconded by Director Randy Helms.
2. Director Todd Dixon moved to approve the contract with Civics Plus for $8,160.00 for the first 12 months to remediate CAC and Board agenda packets, seconded by Director Dave Donelson.
3. Director Todd Dixon moved to approve the additional cost of $1836.00 to remediate the Annual Reports from 2015-2023, seconded by Director John Graham.

All three motions were carried unanimously.

Agenda Item 11: Agenda Topics for the Next Meeting

Agenda Item 12: PPRTA Member Announcements

Director Todd Dixon of Town of Green Mountain Falls presented to the Board a potential proposal to request PPRTA 3 Capital Funds Reimbursement for a bridge that needs to be replaced as soon as possible.

Agenda Item 13: Adjournment

Board Chair Holly Williams motioned to adjourn the meeting at 3:20 pm.

Attendees

Present	Name	Agency / Affiliation
X	Director Holly Williams	El Paso County
X	Director Longinos Gonzalez	El Paso County
X	Director Carrie Geitner	El Paso County
	Director Stan VanderWerf	El Paso County (Alternate)
	Director Cami Bremer	El Paso County (Alternate)
X	Director John Graham	City of Manitou Springs
	Director Nancy Fortuin	City of Manitou Springs (Alternate)
X	Director Randy Helms	City of Colorado Springs
X	Director Yolanda Avila	City of Colorado Springs
X	Director Dave Donelson	City of Colorado Springs
	Director Mike O’Malley	City of Colorado Springs (Alternate)
	Director Nancy Henjum	City of Colorado Springs (Alternate)
	Director Brian Risley	City of Colorado Springs (Alternate)
	Director Michelle Talarico	City of Colorado Springs (Alternate)
	Director David Leinweber	City of Colorado Springs (Alternate)
	Director Lynette Crow-Iverson	City of Colorado Springs (Alternate)
X	Director Todd Dixon	Town of Green Mountain Falls
	Director Katharine Guthrie	Town of Green Mountain Falls (Alternate)
X	Director Paul Belt	Town of Ramah
	Director William Schaal	Town of Ramah (Alternate)
X	Director Byron Wall	Town of Calhan
X	Mr. Rick Sonnenburg	PPRTA Program/Contracts Manager
	Ms. Lisa Corey	PPRTA Financial Manager
	Mr. Dan Jablan	PPRTA Legislative Lobbyist
X	Ms. Jennifer Ivey	PPRTA General Counsel
X	Mr. Andrew Gunning	PPACG Executive Director
	Staff of Member Governments and Citizens