To:

• Pikes Peak Rural Transportation Authority (PPRTA) Board of Directors
• Pikes Peak Rural Transportation Authority Citizen Advisory Committee (CAC)

From: City of Colorado Springs – Ryan Phipps, Capital Improvement Manager

CC: City of Colorado Springs – Gayle Sturdivant, PE, PMP, City Engineer/ Deputy Public Works Director

Date: July 3, 2024

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CONTRACT

Project: On-Call (Transit) Project Manager

Contract Amount: PPRTA: $312,500. Other: $312,500

Type: (Choose all that apply)

• ☒ Capital
• ☐ Maintenance
• ☒ Transit
• ☒ Consultant
• ☐ Equipment
• ☐ Construction
• ☐ Materials
• ☐ Personnel
• ☐ Other (description)

Project Description: The City advertised a Request for Qualifications (RFQ) for On-Call Project Manager services on February 13, 2024. Proposals were due on March 13, 2024; four (4) proposals were received, and one (1) vendor was selected. This contract is structured to have an initial base year followed by four option years that may be executed unilaterally by the City.

The general scope of services is to have a qualified Professional Engineer to serve as a project manager (PM) on behalf of Mountain Metro Transit on special projects. The contract will provide project management of MMT’s professional services and infrastructure contracts as well as provide additional technical services as required by MMT to support operations.

The City is updating the PPRTA Board with the correct split between grant and PPRTA funds.

VENDOR INFORMATION

Vendor: STV Infrastructure
Contract No.: T-11949
Contract Term (start/end dates) / Duration: NTP to July 31, 2025

FINANCIAL INFORMATION

Budget Category	Project Category	Task Order Amount	Funds Available (includes Carryover)	2024 Budget Amount	Budget Code
Various Projects	☒ Capital ☐ Maintenance ☒ Transit	$312,500	$2,080,245	$2,080,245	Various
Federal Transit Administration	☒ Capital ☐ Maintenance ☒ Transit	$312,500	$500,000	$500,000	N/A
		$625,000

Comments: Base year contract using PPRTA transit funds for the local match. Future option years are anticipated to use PPRTA III transit and capital funds.

AWARD PROCESS

• ☐ IFB (Invitation for Bid)
• ☐ RFP (Request for Proposal)
• ☐ Sole Source
• ☒ Other

Comments: Request for Qualifications Q24-004 NA On-Call Project Manager was posted on Bidnet and the City Website, four (4) proposals were received, and one (1) contractor was selected.

Attachments:

• ☐ Location Map
• ☐ Award Process Document
• ☐ Final Design Scope and Fee